Questions to Consider When Planning an Event

 

What are the times that you will start setting up and when you plan on leaving?

 

What time is the actual event? (When do you want people to start showing up?)

 

How many people will be attending the event?

 

What is a description of the event you are holding?

 

Will you need food service?

 

Is it an overnight event?

 

What kind of laptop will you be using for audio/visual presentations?

 

What do you need for set-up? (Tables- rectangle or round, chairs/chair types, lectern, microphone/sound) What type of set-up do you need?

Lecture Style9 Table Styles

Is your venue a classroom or another type of venue?

 

Questions You May Have For Us

 

Can a classroom be set up for my event?

Classrooms can be rearranged to suit the needs of the event, however the University of Maine is not responsible for the setup of a classroom event, and the classroom must be put back to its original state when the event has ended.

Can I change the date of my event?

There is no penalty for changing the date of an event, however, venue reservations are first come, first serve. If the space is still available, we would be happy to accommodate you for the new date.

Can I change the venue at which my event is going to be held?

It is possible to change the location for your event, however, we do advise that you let the Conferences and Events office know 10-15 business days in advance, so that we can see if the new space is available.

Does UMF offer food service?

Yes. UMF offers food service from the catering company Sodexo.

Are there overnight accommodations during the academic year?

UMF does not offer overnight accommodations during the academic year, but Conferences and Events would be happy to help you find accommodations off-campus if needed. UMF does offer overnight accommodations during the summer season.

Can UMF accommodate an event such as a wedding?

UMF can accommodate an event such as a wedding. UMF’s best venues for a wedding are indoors in our beautiful, old-wood Nordica Auditorium and outdoors at our amphitheater. The best times for a wedding at UMF are from the third week in May to the second week in August.

 

For personal use:

Event Planning Checklist

 


Contact Us

Please let us help you plan and execute your next event. We’ll ensure every logistical detail is in place and done well.

Office of Conferences and Events
Ernestine Hutchinson
Coordinator Of Conferences & Events
University of Maine at Farmington
111 South Street
Farmington, Maine USA 04938
eleight@maine.edu
tel 207-778-7344
fax 207-778-7183