Screenshots: Capturing what you see!

The proverb “A picture is worth a thousand words” is as relevant in today’s virtual world as it was 100 years ago when it first became popular in the US. Trying to articulate what you are seeing on your computer screen via email or phone can be a daunting task. However capturing the image of what’s on the screen (for example an error message or diagram) and sharing by email or within a document can save time and frustration. Below are tips on how to take a “Screenshot”:

Windows 7: Has a built-in a snipping tool to capture only the portion of the screen which you wish to save. Open the Snipping Tool by clicking the Start button. In the search box, type Snipping Tool, and then, in the list of results, click Snipping Tool.
Click the arrow next to the “New” button and choose from; Free-form Snip, Rectangular Snip, Window Snip, or Full-screen Snip from the list. Select the area of your screen that you want to capture and save to a handy location on your computer.

Older Windows Versions: Using the PrintScreen key will copy the whole screen image, as a graphic, onto your invisible Clipboard, so you can paste into an e-mail message or any other program. If you add the Alt key, you copy only the front window.

Macs: Press Command-Shift-3. (Command is the key with the propeller on it, next to the Space bar.) You hear a snapshot sound, and you get a graphics file on your desktop—a picture of the entire screen image. If you press Command-Shift-4 instead, you get a cross-hair cursor; you can draw across just one portion of the screen. Or, if you now tap the Space bar, you turn the cursor into a little camera icon. You can now click on just one window or toolbar that you want to copy. In both cases, you can hold down the Control key to copy the image to the Clipboard instead of leaving a file on the hard drive.