Unearned Tuition Assistance (TA) Policy
For veterans who withdraw during a semester, the University of Maine at Farmington will return unearned TA funds in accordance with it’s withdrawal policy, which is as follows*:
100% return prior to the end of the second week (14 days)
75% return prior to the end of fourth week (28 days)
50% return prior to the end of the sixth week (42 days)
25% return prior to the end of the eighth week (56 days)
0% return after the eighth week (57 days and after)
*classes shorter that 12 weeks in length may have a different adjustment schedule. However, TA funds would be returned in accordance with the amount of financial adjustment received.
If a service member stops attending due to a military service obligation, UMF will work with the student to ensure there will be no student debt due to the returned TA portion.
UMF Veteran “L” Grade Policy
We are required to report “L” grades, which are assigned to students who stop attending a class but do not formally withdraw, to the Veteran Administration. This can create an “overpayment” of benefits that the student is required to pay back to the VA.
Withdrawal and Readmission Policy
Students who have been deployed for active duty (either short or long term) may either withdraw from a course or request an incomplete grade. A course withdrawal is indicated on the student’s transcript with a “W” and does not impact the calculation of the student’s GPA. Incomplete grades are indicated on the transcript with a “I”. Students wishing to complete a course are encouraged to work with their instructor to determine what additional academic work would be required to do so. Incomplete requests will automatically be granted if at least two-thirds of the semester’s assignments, tests, and projects have been completed as determined by the instructor. If less than two-thirds of the work has been completed, granting an incomplete is up to the discretion of the individual faculty member. Students, in general, must complete required work for an incomplete course by the end of the following term. For students called to active duty, the next term is considered to be the next complete term after they return from military service. If the returning veteran student does not complete the course work in the stipulated time period and the assigned course grade, absent the required work, is not a passing grade, the grade will automatically revert to a W signifying a withdrawal.
If the veteran chooses to withdraw, from some or all courses, adjustments to charges will be in accordance with the Unearned Tuition Assistance Policy and room and board will be pro-rated.
Upon return from military duty, the student may resume work in his or her major or program without the need to reapply, although they will need to contact the Merrill Center to have their student account and ID re-activated before they re-enroll. In the rare circumstance that the student’s major or program has been suspended, eliminated, or substantially changed while the student is away on military duty, the university is committed to establishing an individualized plan for the student to either complete the original major/program, or a suitable alternative program, with a timely graduation date.
VA Payment Policy
In accordance with the Veterans Benefits and Transition Act of 2018, UMF will not impose any penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds, due to the covered individual’s inability to meet his or her financial obligations to the school as a result of the delayed disbursement funding from VA under chapter 31 or 33.
The student, however, must take the following actions:
- Submit a certificate of eligibility for entitlement to educational assistance no later than the first day of classes.
- Complete a Veteran Request for Certification prior to the start of each semester, and submit it to the UMF Certifying Official.
- Pay in full, or sign up for a payment plan, for the difference between the amount of the student’s financial obligation and the amount of the VA education benefit disbursement, by the billing due date each semester. Late fees may be assessed, and holds assigned, for any balance due not covered by the VA.