What is “Community Living”?

At UMF, we believe that living well on campus means quite a bit more than maintaining a good grade point average. Our definition of community encompasses each and every person affiliated with UMF: from President Foster, to the faculty and staff, to residential and commuting students, as well as the greater Farmington community.

Basically, when we talk about community, we are talking about living in a way that illustrates the respect you have for yourself, the respect you have for others, and the importance of taking responsibility for your actions.

We place such an emphasis on respect and accountability because the residence hall environment is home to many people from a variety of backgrounds. In order to facilitate community development, it is expected that each student will respect the rights of other people within the residence halls, the UMF campus, and the town of Farmington.

The purpose of the “Guide to Community Living” is to provide you with an abbreviated reference to some of the UMF policies and procedures that are intended to help you live together amicably and successfully in our residence halls.

Links have been provided for policies where the full text is not listed in this guide. If you have questions or concerns about the contents of this guide, please contact a member of the residence hall staff or call the Student Life office at 778-7348.

This Guide to Community Living was last revised in July 2012.


I. Guidelines for UMF Residence Hall Living

A. Health, Safety, and Community Policies

B. Alcohol and Drug Policy

C. Student Conduct Procedures in Residence Halls

D. Emergency Assistance

E. In the Event of a Fire Alarm Activation

F. Personal Safety

G. Assault and Harassment

H. Tobacco Policy

I. Solicitation Policy

II. Additional Resources

A. The Buckley Amendment

B. Academic Integrity

C. Cancellation of Classes

D. University of Maine System Student Conduct Code

E. Student Life Office


I. Guidelines for Residence Hall Living

The residence halls are an integral part of the academic community of the University. The Department of Student Life strives to provide a living and learning, safe and comfortable environment where students may live and study within the community of peers.

The University assumes that students know what is right and what is wrong; what is responsible behavior and what is not responsible behavior; what is reasonable and what is not reasonable.

Each student is responsible for what takes place in his/her own room and consequently may live the way chosen as long as he/she abides by state and federal laws, UMF policies and procedures, respects the rights and property of others, and abides by health and safety rules.

As a member of the residence hall community, each student has a responsibility to respect the rights of other members of that community.

The residence hall staff assists students in creating this environment. As members of floors and of residence halls, students share responsibility for what takes place on their floors and in their residence halls.

All policies are subject to change at any point in the academic year if decided upon by the President’s Council or Board of Trustees. Notification of any changes will be made to residents if this occurs.

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A. Health, Safety, and Community Policies

The University expects that students will respect the security of the building, be knowledgeable of safety policies and procedures, and refrain from creating fire or other safety hazards.

The Room and Board License identifies items which are prohibited in the residence hall.

Appliances and Cooking

Each residence hall has a small kitchenette with a microwave oven typically available for student use. Items which are permitted in student rooms include small appliances such as hair dryers, irons, corn poppers, and microwave ovens (800 watts or less), that are U.L. approved and have thermostatically controlled heating elements. Electric space heaters and other high-intensity electrical appliances such as halogen lamps, toasters, toaster ovens and hotplates are not permitted in student rooms. There is a limit of one refrigerator unit per room. Each refrigerator unit cannot be larger than 4.6 cubic feet and cannot use more than 2.0 amps. Energy star rated products are strongly encouraged for use in the residence halls.

Building Security

Residents and their guests should not prop or manually hold any outside doors open for an extended period of time.

Community and Single-User Bathrooms

Each hall floor will take an anonymous vote at the beginning of each semester to decide whether or not a community bathroom will be considered as co-ed or single gender. If the hall chooses to have a co-ed bathroom, they will also vote on the chosen hours for a co-ed space and these hours will be clearly posted and should be followed. If one member of the community votes against the changing of a bathroom to co-ed, then the bathroom(s) shall remain as a single gender designation for the semester. This policy does not apply to the single-user bathrooms.

Only one resident should be in an individual shower, bathroom stall, or single-user bathroom at a time due to health related concerns.

Fire Safety

All ceilings, room doors, fire doors and hallways in the residence halls must be kept free of loose flammable materials. Hallways and room egress must be kept clear of obstructions. No items should be hanging from the ceiling or pipes.

Candles with indication of burning and incense are prohibited in residence hall rooms. If students wish to use candles, they are encouraged to purchase an electric candle warmer for this purpose.

Fireworks, Firearms, and Weapons

According to the University of Maine System, “a weapon is a firearm or other device, instrument, material or substance which is capable of producing death or serious bodily injury”. The following items are not permitted in or on any University properties: knives over 4 inches in length, airsoft guns, “devices from which a projectile may be fired (e.g. arrow, ball, bullet, missile, pellet, shell, or other material)”, and “objects used as clubs that pose reasonable risk of injury.” Please note that this list is not comprehensive and other items considered to be weapons by   Public Safety officers may be confiscated at any time. Concealed weapons are not allowed on campus at any time, regardless of the possession of a concealed weapons permit. Any hunters wishing to bring their weapons to campus must store them with the Public Safety office. If in doubt, please check with the Public Safety office first before bringing a potential weapon on campus.

The possession and use of fireworks is prohibited on all University property.

Furniture

All furniture assigned to the room must remain in that room. Do not stack furniture or prop it on window sills. You are responsible for the condition of all furniture in your room. Bed risers are allowed but must be made of plastic only and be no taller than 4 inches.

Residents may not move furniture from common areas, such as lounges, into their room for personal use.

 

Throughout campus there are Emergency Protocol Sign. These signs, which are double sided to show emergency zones, must remain in their location. Any Emergency Protocol Sign that is found to be missing from residence hall rooms will be the responsibility of the occupants of the room. Any notice that is missing from the floor restrooms will be the responsibility of the entire floor. If a notice from a common space is removed, it will be the responsibility of the building to replace the sign. Each instance in which a sign is removed will be reviewed on a case by case basis for appropriate charges. The cost to replace an Emergency Protocol Sign is $20.

Guests

Residents are responsible for the conduct of their guests. Any person not living in a particular residence hall is considered a guest of that hall. Guests may stay up to three consecutive nights on campus per week and no more than a total of four nights per month. There is a maximum of two overnight guests per resident.

Hall Sports

Hall sports are not permitted in the residence halls to insure the safety of others, to decrease unnecessary building damages, and to enhance a cooperative community environment.

Hall Staff

The student hall staff facilitates community development, programs and activities.

All staff members have the ability to confront and document incidents within the residence halls and across campus. Any incident report written by a member of the student hall staff will be sent to the appropriate Assistant Director for appropriate action. Any residents who do not comply with the requests of hall staff members may be documented for compliance and/or disorderly conduct.

Keys

Duplication of University keys is prohibited. If a key is lost, report it to the hall staff or a member of the Student Life staff. A new one will be ordered. There is a charge of $25 for a replacement key. UMF Student ID cards are used to gain entrance to a residence hall. The cost for replacement of the UMF Student ID is $25. This also includes temporary access cards that are issued.

Laundry

Laundry facilities are available in each residence hall only to those residing in the residence hall. Any problems with the machines should be reported to the hall staff or Student Life Office.

Leaving Your Personal Property in the Hall over Breaks

You can leave your personal items in your room during holiday and vacation breaks. If you wish to store any of your belongings during the summer, you need to make these arrangements with the hall staff. All items must be boxed and labeled. Storage space is limited.

Pets

Pets, with the exception of fish, are not permitted in the residence halls unless they are certified service animals. There is a limit of one fish container per resident with a maximum capacity of ten gallons per container.

Posting/Advertising

Residents are allowed to post materials on their own personal doors. All fliers and other announcements for events should be  approved by the Campus Residence Council and should not cause damage when posted. More information on the approval process can be found on the CRC door (Student Center Office 109A).  Any fliers and announcements not following this procedure will be removed.

Quiet Hours

Ordinarily quiet hours are from 10:00 P.M. to 10:00 A.M. on weeknights and 11:00 P.M. to 11:00 A.M. on weekends in all residence halls. Designated quiet floors have different quiet hours from other floors. Quiet hours may be adjusted to one hour earlier with the consent of the residents and the Assistant Director. Students have the right to request and receive a reasonable degree of quiet at all times. These quiet hours will be adjusted to 24 hours during the weeks of exams, starting the Friday before the first exam at 11:00pm and lasting until the last exam period of that week.

Consideration is to be given at all times in the residence halls. Consideration is defined as courteous and careful thought of the residents on the floor or in the building. As such, courtesy hours are always in effect.

Repairs/Maintenance

Report the matter to the hall staff or to the Student Life Office. Emergency maintenance is reported to the Office of Public Safety or Office of Facilities Management.

Rights of Others

It is expected that students will respect the rights of people in their community.

Room and Building Physical Condition

Students assigned to a given room will be held financially responsible for damage beyond normal wear and tear to the room and its furnishings.

Damages in common/public areas will be charged to the individuals responsible. If responsibility is not accepted or known, then the repair fee will be distributed amongst the residents of the floor or hall at the discretion of the Assistant Director.

Room Changes and Check-outs

All room changes must be officially approved by the Director of Housing and Residence Life or Assistant Director for Residence Life and Housing. Any student moving to another room and/or checking out of a room must be checked in and out with a hall staff member. An improper room change or check-out may result in a judicial hearing and $50 fee each.

Safety Inspections

These room inspections are made by the Student Life Staff as a part of hall closing procedures. They are announced in advance.

Smoking and Tobacco Use

UMF prohibits the use of any tobacco products on University property, including residence halls. In addition, Maine State Law prohibits smoking within 25 feet of any University building entrances or windows.

Storage

Limited space is available for summer storage. All items must be clearly labeled with owners name and contact information as well as date in which items were placed in storage. The following items are not permitted: auto parts or gas powered items, furniture, workout equipment, or any other item the hall staff identifies as not acceptable for storage. All bicycles left on bikes racks at the end of the academic year are subject to collection and proper disposal.

Theft & Safety

No theft insurance coverage is provided by UMF. You can take out a policy at an insurance agency – or better yet, your parents can add a “rider” to their homeowner’s policy that will cover your belongings.

Also, you can register the serial numbers on your possessions with the Office of Public Safety. If you cannot find serial numbers on the items, an officer from Public Safety can engrave them for you.

http://publicsafety.umf.maine.edu/

Please note that any room keys and identification cards should be used only by the resident that they were issued to. The use of keys or identification cards can be considered a safety violation.

Who Can Enter Your Room without Permission

If you or others are deemed in danger, if a policy is being broken that puts you and/or others in danger, or an appliance in your room is creating a public nuisance, a member of the Student Life staff or Officer of Public Safety may enter your room. They will knock on your door, identify themselves, and then key into the room if there is no answer.

Staff from the Department of Facilities Management may enter your room to make necessary repairs or checks. This staff will leave a note to let you know that they have entered and what work they have completed. Your room will be locked if you are not there.

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B. University Alcohol and Drug Policy

Public intoxication which interferes with or disrupts the residential environment for others or necessitates staff   intervention or medical attention (as determined by residence hall staff) is prohibited.

Common-source containers of alcohol such as and not limited to kegs, “beer balls”, punch bowls, alcohol-filled fruit, etc. are not permitted at any time.

Open alcohol containers are not permitted in hallways, lounges, bathrooms, stairwells, or any other common area(s), including exterior adjacent areas to the residence halls, such as porches, lawns, parking lots.

Displays with content regarding alcohol or drugs may not be placed in areas of public view such as room windows    facing out and room door exteriors; this includes but is not limited to neon signs, posters, empty container displays.

An “of Age” room is when all residents living in the room are 21 years of age or older.

An “underage” room is when one or more residents living in the room are less than 21 years of age.

Alcohol may be consumed by students and their guests who are 21 years of age or older in an “of age” resident’s room only if no underage students are present. Please note that a suite in Frances Allen Black is considered to be a “room” for judicial hearing purposes.

The possession of alcoholic beverage containers in “underage” student rooms, either full or empty, will be taken as a presumption of use and possession, and as such, are not permitted, even for decorative or display purposes.

Empty alcohol containers may be present in “of age” student rooms as long as they are not used for decorative or display purposes.

Students shall not force or conspire to force or deceive another to use alcohol or drugs. Appropriate disciplinary action will be taken when students know of such deception or force and fail to take direct action to stop the incident.

While the University is committed to providing assistance, it should be understood that student behavior while under the influence of drugs or alcohol will not be accepted as an  excuse for violations of the Conduct Code or University   policies and procedures.

Other Drugs

Students shall not possess, make, grow, furnish, sell, or trade any illegal drug or possess, use, sell, manufacture or advertise drug paraphernalia. Students shall not misuse, abuse, trade, or sell prescription medicines.

The presence of smoke or other types of residue, including but not limited to seeds, stems, or odor as determined by University staff, from illegal drugs or any other substance such as incense, candles and tobacco products provides justifiable grounds for entering a student’s room and for appropriate disciplinary action.

One Strike/Warning Policy

We are invested as an institution in promoting healthy, responsible choices concerning the use of alcohol and other drugs, with the emphasis on the elimination of illegal and harmful use, high risk behavior, and related physical impairment or injury.

In an attempt to promote student learning and development, as well as to advance community standards through education that are characterized by healthy relationships and behaviors, order, respect for self and others, good citizenship, and productivity, a one strike/warning policy will be instituted. The parameters of the one strike/warning policy are:

  • All students will be given one strike/warning for lesser  violations of University alcohol and drug policies pertaining to the illegal possession and/or use of alcohol or marijuana. A lesser offense may include but is not limited to: carrying an open container, possession or consumption of small quantities of alcohol or marijuana, being present where alcohol or marijuana is being consumed.
  • A second incident involving the unlawful possession, use, and/or distribution of alcohol by a student under the age of 21 will result in a conduct review.
  • A second incident involving the unlawful possession, use, and/or distribution of marijuana or other illicit drugs, such as  cocaine, ecstasy, or illegally obtained prescription medication, will result in the removal of the student from the residence halls.

Additional Stipulations:

  • Other illicit drugs beyond marijuana are not included under the one strike/warning policy.
  • Serious alcohol and other drug offenses, such as operating a vehicle under the influence, furnishing a place for  underage drinking to occur, procuring alcohol for minors, selling drugs, hazing, vandalism, assaultive    behavior, etc., will by-pass the one strike/warning policy and proceed directly to a conduct review.
  • Only one strike/warning is permitted during the course of a student’s undergraduate years.

In addition to a strike/warning, other sanctions may be imposed, including but not limited to community restitution and drug and alcohol evaluations.

Parental Notification Policy

The inherent risks associated with the abuse of alcohol and other drugs affect the entire community. One important goal of any institutional effort to mitigate the impact of alcohol and drug abuse on the campus at large is to involve faculty, staff, students, medical services, law enforcement services, alumni, and parents in a collaborative relationship to promote a safe and healthy learning community. Broad collaboration and the formation of partnerships between and among these groups can assure collective ownership in protecting a healthy environment where learning, performance, and the social aspects of college life are not compromised.

To that end, in accordance with the Family Educational Rights and Privacy Act (FERPA) and section 952 of the Higher Education Reauthorization Act, which provides for the notification of parents/legal guardians in the case of alcohol and/or drug activity, the University may notify the parents/legal guardians of any student hospitalization directly resulting from alcohol poisoning or drug overdose. Consent of the student is not required under FERPA provisions and section 952 of the Higher Education Reauthorization Act for this notification process.

Good Samaritan Policy

In order to ensure that students receive prompt and appropriate  attention for alcohol and/or drug intoxication, and that there are no impediments to seeking such assistance, UMF hereby institutes a Good Samaritan Policy.  In those instances in which a student calls Public Safety, Student Life or another University office for assistance with an intoxicated and/or drug-impaired student, neither the individual calling nor the student in need of assistance will normally be charged with violations of the College’s policies related to alcohol and other drugs, except in the circumstances noted below.

This policy does not preclude university or other appropriate authorities from taking actions for violations that may be criminal in nature, such as but not limited to illegal possession of alcohol and/or drugs, supplying alcohol to minors, theft, hazing, physical assault or  damage.  Moreover, the University will not guarantee absolute  immunity from sanctions associated with the UMS Code of Student Conduct, though it will normally act to mitigate those sanctions in the case of persons calling for assistance at the time of an alcohol and/or other drug-related incident, as well as for those who require medical attention because of alcohol and/or other drug use and/or abuse.

Additionally, the policy will not be applicable to an intoxicated/impaired student who demonstrates a reckless and/or habitual lack of care concerning their well-being or that of others.

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C. Student Conduct Procedures in Residence Halls

When a student is in violation of the policies and procedures, an incident report is written by a Community Assistant, Public Safety or a student and submitted to the appropriate Assistant Director of Residence Life. The Assistant Director may take the following steps:

1. Communicate with the student(s) regarding the inappropriate behavior.

2. The Assistant Director may indicate a need for the student to schedule a meeting time to discuss the incident(s).

3. If the student is found responsible for a violation, the Assistant Director will then take the appropriate action.

Sanctions: Each individual case is heard on its own merits. A   student’s behavioral history based on Student Life records may be considered in deciding on a sanction. The following kinds of   sanctions or combination of sanctions may be considered:

1. Warning: A written or verbal warning that certain behavior has been offensive or in violation of policies/procedures.

2. Restitution: Compensation for damage or offense committed through payment of money or through appropriate work requirements which in no way degrades the individual or inhibits academic progress.

3. Probation: An established period of time during which a student’s actions are subject to close examination.

4. Behavior Contract: A written contract which outlines what the student must do if she/he wishes to remain in the hall.

5. Restriction/Banning: A student may be denied access to any residence hall or part of a residence hall.

6. Suspension of visitation privileges: A student may be denied the privilege of having overnight guests.

7. Temporary suspension from residence hall: A student may be suspended from the residence halls on a temporary, short term   basis.

8. Relocation: A student may be relocated to another room in any of the residence halls.

9. Dismissal: A student may be dismissed from the residence hall for a specified period of time. The specific date and time by which the student must move out of the hall will be arranged by the Student Life professional staff. Students who are dismissed from residence do not receive a refund on their room and board plan.

Appeals Process: Decisions rendered by the Assistant Director may be appealed to the Director of Housing and Residence Life.

Decisions rendered by the Director of Housing and Residence Life may be appealed to the Vice President for Student and Community Services or designee.

Administrative decisions conclude with the Vice President. Conduct Code violations may be appealed to the Conduct Committee.

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D. Emergency Assistance

Any member of the campus community who is in need of either police assistance or emergency services may call the following numbers:

• UMF Public Safety (Campus Police): x7400 or 778-7400

• Farmington Police Department: 911 or 778-6311

• Franklin County Sheriff’s Department: 911 or 778-2680

• Farmington Fire Department: 911 or 778-2120

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E. In the Event of a Fire Alarm Activation

Exit the building and go to the pre-determined evacuation locations below:

Scott Halls (North, West, South) Church Parking Lot (Lot #7)
Purington Hall McGuire Street Lot (Lot #9)
Mallett Hall McGuire Street Lot (Lot #9)
Dakin Hall McGuire Street Lot (Lot #9)
Lockwood Hall McGuire Street Lot (Lot #9)
Stone Hall McGuire Street Lot (Lot #9)
Black (FAB) Hall McGuire Street Lot (Lot #9)

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F. Personal Safety

Always lock your door – anytime you are not in your room and especially when going to bed at night.

Label your books so they can be identified in case you lose them or they are stolen.

Never leave your personal property unattended if at all possible — that includes coats, purses, and books.

If you have a car, do not leave valuables in full view. Don’t leave your car unlocked.

When walking at night, walk where there is plenty of light – avoid dark areas.

For more information, please visit the Public Safety Department’s website: http://publicsafety.umf.maine.edu/.

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G. Assault and Harassment

The University of Maine at Farmington will not tolerate sexual assault or harassment in any form.

If you feel that you been either assaulted or harassed, there are several resources available on campus and within the Farmington community:

  • The Center for Human Development has personal counselors available during the academic week as well as on call each weekend. To reach the counselor on call, you should speak with a hall staff member or an Assistant Director.
  • The UMF Department of Public Safety (often in conjunction with Farmington Police Department) can assist students making a complaint by taking a statement and investigating the incident.
  • The Student Health Center can provide medical attention during normal business hours. Students requiring treatment after hours may visit Franklin Memorial Hospital.
  • S.A.V.E.S. is a community organization that provides help for  sexual assault and incest victims and their families. S.A.V.E.S. does this through a 24-hour telephone hotline. A trained operator will have an advocate on duty return the call, day or night. The S.A.V.E.S office number is 778-9522.

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H. Tobacco Policy

UMF’s Tobacco Policy prohibits the use of any tobacco products on University property. In addition, Maine State Law prohibits smoking within 25 feet of any University building entrances or windows.

The Student Health Center provides information about free and accessible tobacco cessation treatment on campus or elsewhere to support those who wish to break the habit.

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I. Solicitation Policy

No solicitations, vending or distribution of any type is permitted in the residence halls, nor is any vending permitted from rooms in the residence halls. An exception is made, however, if the residence hall government, Campus Residence Council, wishes to hold or permit sales or solicitation in the hall.

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II. Additional Resources

A. The Buckley Amendment

The Buckley Amendment and student’s rights to privacy insure that a student’s official file at UMF is not released to any one without the permission of the student. There are some exceptions. A complete copy of the UMF policy can be obtained from the registrar’s office.

B. Academic Integrity

The full text of the policy and helpful tips can be found online: http://catalog.umf.maine.edu/show.php?type=subcategory&&id=37

C. Cancellation of Classes

Cancellations will be announced on local radio and television    stations as early as possible. Additionally, the UMF switchboard operator (x7000) and MyCampus (https://mycampus.maine.edu/group/umf/home) will have the information.

D. University of Maine System Student Conduct Code

The full text of the University of Maine System Student Conduct Code is available online: http://www.maine.edu/pdf/StudentConductCodefinalversionapprovedmay202012.pdf

E. Student Life Office

For more information, please visit the Student Life Office in room 116  of the Olsen Student Center. They can be reached by telephone at 778-7348 and are open Monday through Friday from 8 am to 4:30 pm.

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